Looking for Administrative Assistant

Modix plastique Inc. is a company with a factory located in Lachute, weare looking for an administrative assistant starting to work immediately.  We welcome qualified candidates to send CV tolucie.li@modixplastique.ca

AdministrativeAssistant Job Description:

Administrative Assistant duties and responsibilitiesinclude providing administrative support to ensure efficient operation of theoffice. Supports managers and employees through a variety of tasks related toorganization and communication. Responsible for confidential and time sensitivematerial. Familiar with a variety of the field's concepts, practices andprocedures. Ability to effectively communicate via phone and email ensuringthat all Administrative Assistant duties are completed accurately and deliveredwith high quality and in a timely manner. May direct and lead the work ofothers.

Responsibilities:

·       Organize andschedule meetings and appointments

·       Assist in thepreparation of regularly scheduled reports

·       Order officesupplies

·       Book travelarrangements

·       Submit andreconcile expense reports

·       Research andcreates presentations

·       Generate reports

·       Maintain suppliesinventory by checking stock to determine inventory level; anticipating neededsupplies; placing and expediting orders for supplies; verifying receipt ofsupplies

·       Maintainprofessional and technical knowledge by attending internal meetings;establishing personal networks; participating in professional societies

·       Contribute to teameffort by accomplishing related results as needed

·       Carry outadministrative duties such as filing, typing, copying, binding, scanning etc.

·       Organize travelarrangements for senior managers

·       Book conferencecalls, rooms, taxis, couriers, hotels etc.  

·       Cover thereception desk when required

·       Take accurateminutes of meetings

·       Coordinate officeprocedures

·       Maintainup-to-date employee holiday records

·       Coordinate repairsto office equipment

·       Greet and assistvisitors to the offic

Requirements:

·       At least 3 yearsof experience as an administrative assistant

·       Basic accountantknowledge

·       Perfectlybilingual (French and English)

·       Knowledge ofoffice management systems and procedures

·       Excellent timemanagement skills and ability to multi-task and prioritize work

·       Attention todetail and problem solving skills

·       Excellent writtenand verbal communication skills

·       Strongorganizational and planning skills

·       Proficient in MSOffice

·       College degreepreferred

Location: Lachute industry park
Schedule: Monday to Friday
Salary: from 16$ to 20$/hour