● 招聘公司：雀巢加拿大（Nestle Canada）● 公司简介：作为全球最大的食品和饮料公司，我们的目标很简单：提高生活质量，为更健康的未来做出贡献。我们的产品涵盖了几乎所有的食品和饮料类别——为生活的各个阶段、每天的每一刻提供产品和服务，照顾自己和家人。我们能够提供：薪酬及具竞争力的福利、富有挑战性的动态框架、有利于能力发展的工作环境、加入Nespresso团队就是加入了一个高效能的文化氛围，在这里你可以在你的职业生涯中不断进步！
● 招聘职位：行政助理 ● 职位性质：全职 ● 职位薪酬：$50,000+
● 工作内容： 支持与工作区域相关的各种行政活动；
准备并跟进费用报告。成为所有Nespresso咖啡机的费用指南问题的联系人； 筛选所有电话和电子邮件，尽可能处理。将消息重定向到适当的人员，并协调内部和外部的信息流； 确保部门内部关键执行信息的正确沟通，并作为与其他部门的联络人； 组织物流，建立内部或外部的研讨会/活动/研讨会，如Nespresso咖啡机采购会议，每年2次； 协调团队成员到达、离开的所有行政流程，包括第一时间联系所有入职培训的需求。 Administration - Support a variety of administrative activities specific to working area. Exercise initiative and judgement in handling routine and confidential materials / enquiries.
- Record team lists/spreadsheets/absences/key information centralized with unit planning.
- Manage projects and contribute to committee and team work. Follow up actions delegated by LM to the team
- Monthly highlights – collect and assemble Monthly Highlights from all departments
- Prepare PO for direct reports, follow-up budget with budget owners, accruals process.
- Prepare and follow up of expenses reports. Be point of contact for expenses guidelines questions for all Nespresso
Information Treatment- Screen all phone calls and e-mails and handle where possible. Redirect messages to appropriate person(s) and coordinate flow of information both internally and externally.
- Maintain Outlook and particularly the Calendar (appointment schedules). Responsible for managing and updating the relevant outlook distribution lists according to the team/LM needs.
- Handle routine correspondence, short notes or other documents, using word processing, spreadsheets, database or presentation software based on short instructions. - ad hoc
- Prepare and communicate meeting agendas. Attend key meetings to record minutes. Compose and distribute meeting notes.
- Edit reports, reviews and presentations. Check content, correct spelling and grammar, ensure that Company format policies are followed (and recommend revisions where appropriate).
- Responsible for gathering Company's guidelines and inform the team/manager(s) accordingly.
- Ensure proper communication of key executive information within the Department and serve as the liaison with other department.
Events & Travel
- Organize logistic and set up of external or internal workshops / events / seminars such as Nespresso Acquisition meetings 2 per year)
- Coordinate all administrative process in case of arrivals/departures of a team member, including being the 1st contact for all orientation needs. Coordinate with the Line Manager the induction program, also for F&C Managers in Markets
- Organize travel arrangements and logistics (Airplane, hotel, car, visa) in line with Nestlé Policy and coordinate with markets when appropriate in case of visits (watch cost aspect).
Intranet
- Upload, produce and maintain the Intranet pages and team rooms of the department (site master).
- Learn to operate new office technologies, as they are developped and implemented and provide assistance upon request. Provide short training on the new tool to the department. Superuser
● 职位要求： - 7年以上相关工作经验；
- 能够在复杂的跨国环境中工作；
- 法语/英语高级水平；
- 良好的办公软件应用知识；
- 灵活、豁达和积极的态度；
- 机智和外交技巧。
● Requirements： - More than 7 years’ experience in a similar role.
- Ability to work in a multinational & complex environment
- Advanced level in French/English.
- Very good knowledge of MS Office applications
- Flexible, open-minded and positive attitude
- Tact and diplomacy skills
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